Syrgas: Lead Automation for Any Business Stack
Victoria, Australia  ·  Stack-Independent Lead Automation

Your stack.
Our process.

Gmail. Spreadsheets. ServiceM8. Facebook Messenger. Xero. HubSpot. Whatever your business runs on, leads are going cold. We find exactly where, fix the process, and measure the result in 30 days.

Book a Free Health Check
Our promise: measurable improvement in 30 days
·
We work with your existing tools
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No lock-in. You own everything we build.
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Process-led. Results-first.
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Built for Victorian SMEs
The problem

The tool is not the issue.
The process is.

Most businesses lose 20 to 40% of their leads not because they have the wrong CRM, but because there is no consistent, automated follow-up process around the one they have.

01
Leads arrive and wait. In an inbox, a spreadsheet, or a Messenger thread. Nobody follows up within 5 minutes. Research shows that responding within 5 minutes converts at 21x the rate of responding after 30.
02
After-hours leads are invisible. A lead comes in Friday evening. Nobody sees it until Monday. Your competitor responded Saturday morning.
03
Social media leads fall through. DMs on Facebook, Instagram, and WhatsApp arrive at all hours. Unresponded within 24 hours: gone. No pipeline, no record, no second chance.
04
The tool gets blamed. A new tool is purchased. The process does not change. The problem follows the business into the new tool. Every time.
Before Syrgas
A lead comes in Friday evening on Instagram. Nobody sees it until Monday. Your salesperson calls them cold: no context, no qualification, no certainty the prospect is still looking. Half the time they have already moved on.
After Syrgas
After Syrgas
The DM triggers an automated response within 90 seconds, 24 hours a day. The lead is qualified, scored, and a booking link is sent before anyone on your team has logged on. Monday morning starts with a pipeline of warm conversations.
Social and phone leads

The fastest-growing
lead source with the least automation.

For tradies, home services, and local businesses, Facebook Messenger and Instagram DMs now generate as many enquiries as the website. Almost none of it is automated. That is the gap.

The 24-hour problem
Meta's messaging rules mean that if you do not respond to a Facebook or Instagram DM within 24 hours, your ability to follow up is permanently restricted. Every unanswered DM is a closed door.
The fix
Automated response within seconds
ManyChat responds to every Messenger and Instagram DM within 10 seconds, around the clock. The 24-hour window stays open. Qualification questions are asked. The lead is captured and pushed into whatever system you already use.
💬
Facebook Messenger
DMs arrive at any hour. If nobody responds within 24 hours, Meta restricts follow-up. Most businesses check Messenger once a day, if that.
ManyChat auto-responds within 10 seconds. Qualification questions captured. Lead pushed to your CRM or job management tool via Zapier.
Works with: HubSpot, ServiceM8, spreadsheets, Pipedrive
📷
Instagram DMs
Instagram DMs from organic posts, Stories, and ads. Same 24-hour window. Same problem. Most businesses have no automation in place at all.
Same ManyChat flow handles both Facebook and Instagram. One setup, two channels covered. Booking link sent automatically.
Works with: Calendly, HubSpot, Airtable, Google Sheets
📱
WhatsApp and SMS
WhatsApp Business enquiries and SMS leads land in siloed apps. No pipeline, no automation, no visibility for the rest of the team.
WATI or Zapier SMS bridges to your CRM. Qualification automated. Lead record created automatically. Team notified.
Works with: all major CRMs and job management tools
📞
Missed calls
A missed call with no callback mechanism loses the lead permanently in 20 to 40% of cases. They simply call the next number on the list.
Missed-call text-back fires within 60 seconds. "Sorry we missed you. Book a time here: [link]." Booking confirmed. Job created automatically.
Works with: ServiceM8, Jobber, SimPRO, Calendly
Your current stack

Find your setup.
See the fix.

Every business below has the same underlying problem: leads going cold. The fix is always the same three layers. Only the tools change.

21x
Higher conversion rate when responding within 5 minutes vs 30 minutes
40%
Of SME leads never receive a follow-up after the first contact
30
Days from kickoff to measurable before-and-after results
$0
Cost of replacing your existing tools. We work with what you have.
How it works

Five steps to a
self-running pipeline

We do not drop tools and leave. We redesign the process, automate it, train your team, and measure the results.

01
Map
We document every step of your current lead journey: every touchpoint, handoff, tool, and delay. In your system, not a hypothetical one.
02
Identify
We score every bottleneck by revenue impact. Where are leads going cold, and what is that worth per quarter?
03
Redesign
We rebuild the process before touching any tool. The automation serves the process, not the other way around.
04
Automate
We build the automation in your existing stack, or introduce one lightweight tool if genuinely needed. You own everything.
05
Measure
Before-and-after KPI dashboard. Response time, conversion rate, leads recovered. Numbers you can show your accountant.
What clients say

The conversation that
built Syrgas

"We do not need another tool. We need someone to fix our process so the tools we have actually work."
The exact conversation
Victorian professional services business, 8 staff
"We were using ServiceM8 perfectly for jobs. But we were losing a third of our enquiries before they ever became jobs."
Outcome: 34% more booked assessments in 30 days
Victorian home services business, trades sector
"Our whole team was in Gmail. We thought we needed a CRM. Turns out we needed a Zapier flow and a booking link."
Outcome: Response time from 47 hours to under 8 minutes
Victorian B2B services business, 4 staff
Get started

30 minutes.
Your lead process, diagnosed.

A free Lead Flow Health Check, structured around your actual tools and your actual numbers. We calculate what the current gap is costing you, then show you exactly what fixing it looks like.

Book a Free Health Check →
No pitch deck. No obligation. Just a conversation about your process.
Prefer email? start@syrgas.com.au